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ASFA Guide

 

How do I?

Accessing ASFA and the password

  • The internet version of ASFA can be located from the Cambridge Scientific Abstracts home page
  • On the CSA Illumina home page click on Login on the left hand side of the page
  • Enter username: plym
    Enter password: plym931

After logging in, the Quick Search page will be displayed. To choose an alternative search option or to use the search tools, click on the tabs at the top of the page.

Searching

Quick Search

1. Click on the specific databases link and select ASFA and/or Oceanic Abstracts. These are the only databases we subscribe to.
2. Click on continue to return to the search screen.
3. Enter your search term/terms in the box using AND, OR or NOT to combine words. 
4. Searches can also be limited by date using the choose date range drop-lists. 
5. To truncate words use * 
6. Click on search to run the search. 

Advanced Search

1. Click on the specific databases link and select ASFA and/or Oceanic Abstracts.
2. Click on continue to search.
3. Enter search terms in text boxes. 
4. The drop-down lists enable you to build a search strategy by specifying the fields in which to search: keyword, title, author, source (journal), descriptor, abstract or anywhere. To select appropriate descriptors browse the thesaurus search from the search tools menu. 
5. Words can be combined using the Boolean operators AND, OR and NOT. 
6. Searches can also be limited by date, language or by restricting to journals only. 
7. Select a display format for the records e.g. citation, citation & abstract, or full record. Or customize your display using the options provided. 
8. To truncate words use * 
9. Click on search to run the search. 

Search Results

1. Results for both quick and advanced searches will be displayed with the original search strategy repeated at the foot of the screen. The number of records found is displayed at the top of the page. 
2. You can sort the results either chronologically or by relevance using the drop down menu.
3. The tabs at the top of the page enable you to view results from different types of publication, e.g. journals, books, reports. Click on the more tab to view more categories.
4. To move to the next page of results scroll down the page, to the page numbers listed at the foot of the results, just above the search box.
5. To correct or revise your query, edit your search in the text box then click on search to execute the revised search. 
6. To view a full record click on view record below the citation or on the title of the paper
7. To mark records click in the box next to the title of each record. Click update marks to update your marked list.

Linking to the library serials database

It is now possible to link straight to the library serials database from the search results, enabling you to see immediately if we have the journal/serial you require in library stock or available online.

  1. Carry out your search as normal so that the search results screen appears.  From the search results screen, click on the Check your library link
  2. When the next screen appears, click "Search".
  3. This searches our serials catalogue for the journal/serial and a screen will appear telling you if the library takes this journal/serial (if it doesn't, "No Matches Found" would appear). It also tells you:
    • if we have the issue you require and
    • if so, where to find it
  4. If the library has electronic access to the journal, "See Electronic Journals" also appears. Clicking on this will take you to the electronic journals page where you can check if access is available to the issue you require.

Linking to full-text of papers

It is now possible to link straight from the search results screen to papers in some electronic journals. A full text link to the e-journal is displayed below the citation when this option is available. 

Please note that even though a link to full text may be displayed, you will not be able to access the full text if the NMBL's subscription does not include that year/volume. At present links are only available to certain publisher's electronic journals, a full list of electronic journals subscribed to by the NMBL is available here.

Search History

1. This is available when using the Advanced Search and can be used to re-run and save search strategies. 
2. Click on the search tools tab at the top of the page or on the search history link on the results page. Click on search history to view your searches.
3. To re-run a search click run. 
4. To combine search strategies click on the combine searches tab and enter the numbers of the searches in the box using AND or OR or NOT to combine the searches. Click search to run the search. 
5. From the search tools menu, you can also browse the ASFA Thesaurus and Indexes.

Save, Print and Email

Search results can be saved, printed or e-mailed. Click on save/print/e-mail records at the top of the search results. 

Saving

1. To save records select the type of computer you are using e.g. PC or Macintosh. 
2. Select File and Save as, then select drive/directory you want to save the file in and the file format (save as type). For import into Endnote you should save the file as a text file. Click OK
3. Use the return to results button to return to the search results page.

Printing

1. Click on print to display records in a printable format. 
2. Use either the print icon or select print from the file menu to print records. 
3. Use the return to results button to return to the search results page.

E-mail

1. To e-mail results enter your e-mail address in the to and from text boxes. 
2. Click on e-mail. 
3. A message confirming that the results have been e-mailed to you will be displayed. 
4. Use the return to results button to return to the search results page. 

Alerts

Alerts automatically search ASFA and/or Oceanic Abstracts for new content every week. You will receive an e-mail containing a maximum of 250 new records that match your search criteria. Alerts can be saved for up to 6 months and can be modified or deleted.

To set up an alert

1. Run a search/searches as usual.
2. Click on the search history. This displays all the searches you have run during the current session.
3. Click on save as alert to select a search.
4. Enter your e-mail address and a password. If you are a new user, you will be asked to create a personal profile.
5. Your strategy, selected databases and a comments box will be displayed. Choose the display format for the e-mail message. The citation or citation & abstract formats are the best to use.
6. Click on save alert to save.

Viewing alerts

1. Click on the search tools tab at the top of the screen
2. Click on the alerts button.
3. Click on list saved alerts.
4. Enter your e-mail address and password
5. Your alerts will be listed and you can edit, run, delete or renew your searches by clicking on the appropriate button.
6. Click update alert to save changes


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